Make CafeTracksy part of your kitchen day.

1. Open CafeTracksy and choose Start free. Create an account using your email and password, or continue with Google. Use Sign in if you already have an account.
2. Your kitchen workspace opens straight away with the full Pro package free for 14 days. No card is needed, nothing is charged, and there is no approval wait.
3. For email registration, open the verification link sent to your inbox. Check spam too. When the verification banner appears, use Resend email or I’ve verified as needed.
4. A business registration number is optional. Open Settings only if you want it on your records; it is not required to use the workspace.

Before entering real kitchen information, try the public demonstration with fictional cafe records.

CafeTracksy is a progressive web app (PWA). You add it from your browser and open it from your home screen.

• iPhone: open the Restaurant page in Safari. Choose Share (under More in some layouts), then Add to Home Screen. Turn on Open as Web App if shown, then confirm Add.
• Android: open the Restaurant page in Chrome. Use Install and create shortcut → Install. Older versions may show Install app or Add to home screen.

Follow the full iPhone and Android installation guide if your browser shows a different menu. Home-screen shortcuts open Kitchen home, Menu, Daily close and Wastage directly.

Installation does not activate Pro or remove the need for an internet connection for sign-in, billing and signed-in money.

Every new account starts with the full Pro package free for 14 days, then continues on Free unless Pro is activated — there is no approval step.

Use fictional records for your first walkthrough. Read Storage, sync and privacy before entering kitchen information.

1. Open Menu. Add Sample Menu Item kottu with sell and cost prices.
2. Open Daily close and save a LKR 48,500 cash-and-card close. If you are signed in, you can confirm posting sales and expenses to kitchen money.
3. Open Wastage and log a spoiled item with cost.
4. Open Staff advances and add a LKR 5,000 advance for Sample Staff Nimal.
5. On Pro, open Reports and review the pack.

Find your way around on a phone

Use the sidebar or bottom navigation. Settings sits with language and the honesty note.

Kitchen home

Command centre for menu, daily close, wastage and staff.

Menu

Dishes with sell and cost prices.

Daily close

Cash, card and other totals you count.

Wastage

Spoiled or unused items with cost.

Staff advances

Advances you type; not payroll.

Kitchen money

Signed-in ledger.

Reports

Pro pack for review.

On a computer, these sections appear in the sidebar. This guide uses the English labels; your chosen language may translate them.

1. Choose Menu. Enter item name, category, sell price and cost price.
2. Status can move through active, 86'd or seasonal.
3. Suppliers and regulars are separate tabs for kitchen contacts you type.

Choose Daily close to save cash, card and other sales, plus day expenses and wastage cost you count. Close calendar shows those dates and can export ICS for Google or Apple Calendar.

Choose Wastage to log spoiled or unused items with quantity and cost. Choose Suppliers for kitchen suppliers with phone. Choose Staff advances to record an amount for a staff name, then settle it later.

Kitchen money is the signed-in ledger: food sales, beverage and catering income, plus ingredients, gas/utilities, staff, rent and wastage expenses you type.

Saving a daily close may write income and expenses when you are signed in and confirm. Wastage and staff advances do not write to this ledger unless you type them here.

Reports is a Pro tab after the 14-day trial. It offers income summary, expense summary and CSV ledger export as a pack for review.

1. Open Settings or Subscription from your account. Your current plan, trial end date and optional business registration number are shown.
2. To upgrade, choose the monthly or annual Kitchen Pro plan and send the invoice request. The MyTracksy team confirms payment instructions by email or WhatsApp; Pro is activated manually after payment is confirmed. Online card checkout is not yet available.
3. Renewals follow the same request flow before the period ends. To cancel, simply do not renew; your records stay in your account and the workspace continues on Free.

Refunds and billing terms are described in the refund policy and terms of service.

• Menu, daily closes, suppliers, wastage and staff advances stay on this device first. They are native kitchen records in the CafeTracksy desk.
• Kitchen money uses the signed-in ledger. Saving a daily close may write income and expenses when you are signed in and confirm. Access is limited to your profile by database and storage rules.
• Signing out keeps signed-in ledger records in your account. Clearing website data can remove device-first entries on that device.
• After the trial: your workspace never locks. Pro reports pause on Free until Pro is activated; every record stays in your account.

Read the privacy policy for the full description of processing. You remain responsible for kitchen records, device security and record retention.

• It does not run a POS terminal, print KOT, or move money.
• Staff-advance records are what you type. They are not payroll.
• The close calendar is a reminder of daily closes you saved, not a hardware till.
• Reports are a pack for review. They are not a till export.
• Reports require Pro after the 14-day trial.

Menu, daily closes, wastage and staff advances are records you type. When signed in, saving a daily close may write income and expenses — a record, not a payment taken by the app.

Reports are locked after 14 days

Your Pro trial has ended and the account is on Free. Open Subscription to request Pro activation; the MyTracksy team activates it after invoice payment.

My menu item is not on the other device

Device-first entries stay on the device where you typed them. Sign in with a real account for kitchen money, then open the second device while online.

The demo refused the repayment

In the public demo, a staff-advance repayment cannot exceed the outstanding advance. Reduce the amount, then try again.

Saving a daily close did not take a card payment

That is expected. CafeTracksy records the totals you type. It does not run a POS terminal, print KOT, or move money. Staff-advance records are not payroll.

Contact

WhatsApp 070 373 6555 · info@mytracksy.com. Include your account email and the screen you were on.